OPERATIONS MANAGER

The Atlantic International Film Festival is currently accepting applications for the position of Operations Manager.

Employment: May 2024 - October 2024
Remuneration: Commensurate with experience (see below for a salary range)
Location: AIFF Office, 1888 Brunswick Street, Halifax, NS. This position is not suitable for remote work or work from home.

Deadline for applications: April 2nd, 2024

Overview:

The Operations Manager’s role is to oversee the production of the 44th Atlantic International Film Festival and its concurrent events including the AIFF Partners industry conference.

Reporting to the Executive Director and serving as a member of the Management Team, this position works to implement the production and operational aspects of AIFF events, including screenings, special events, panels, and industry programming. The Operations Manager oversees and coordinates seasonal and contract staff in Box Office, Hospitality, Transportation, Special Events, Registration, Print Traffic, Transport and Technical departments.

Key Areas of Responsibility:

Logistics and Event Planning

  • Ensure operational aspects of the Atlantic Film Festival Association and its events are executed according to agreed plans and within approved budgets

  • Create and maintain timelines and schedules and oversee the workflow leading up to AIFF events

  • Liaise with key AIFF venues and event stakeholders to coordinate logistics

  • Work with Management Team to coordinate logistics related to: transportation; distribution of marketing materials; technical equipment and labour; and parties and receptions 

  • Work with staff and external consultants to assess, document and improve AIFF’s accessibility, including physical accessibility at venues

  • Uphold AIFF’s Code of Conduct at all public events

  • During Festival week, coordinate AIFF staff and volunteer spaces, and procure supplies, meals and snacks for staff and volunteers

  • Oversee theatre logistics including liaising and coordinating between various departments, contract staff and volunteers.

Administrative

  • Secure and maintain venue contracts

  • Track, update and manage operations expenses in accordance with the approved budget and work with AIFF’s bookkeeper to ensure the timely payment of invoices and the collection of receipts

  • Secure or confirm any permits, additional insurance or legal documentation required for AIFF events

  • Contribute to final reports related to AIFF events

Qualifications:

  • 3 - 5 years event or operations experience, preferably in an arts context

  • Demonstrated leadership skills managing staff and major projects

  • Excellent interpersonal and communication skills

  • Ability to work collaboratively within a dynamic environment and with multiple stakeholders

  • Demonstrated commitment to upholding professional and ethical standards

  • Articulated understanding of inclusive and anti-racist practices in the arts 

  • Proficiency in various computer programs including Excel, Word and Google Drive 

  • Commitment to the mission of the Atlantic International Film Festival

  • Knowledge of the film industry, and / or film festival standards and practices 

  • A passion for independent film will be considered an asset.

About AIFF:

AIFF: The Atlantic International Film Festival is an eight-day festival featuring screenings of 200+ films; Q&As, receptions, industry events and gatherings. The festival celebrates new and established filmmaking voices from Atlantic Canada and around the world, helping audiences discover new artists, uncover new perspectives and better understand the world through the medium of cinema. The festival presents films that cover a broad range of topics and genres, and is dedicated to presenting and elevating work from creators who are female-identified, BIPOC, 2SLGBTQ+ and Deaf and Disabled. The 44th AIFF will take place September 11th - 18th, 2024, at Cineplex Cinemas Park Lane in downtown Halifax.

YEAR-ROUND PROGRAMS: In addition to AIFF, the festival presents numerous programs throughout the year, designed to engage audiences, celebrate filmmakers and promote cinema. Other current programs include: AIFF Partners, AIFF Kids, AIFF Outdoor and CBC’s Reel East Coast.

How to apply:

To apply for the Operations Manager position, please forward a resume and cover letter to employment@atlanticfilm.ca Please have “Operations Manager” in the subject line.

Deadline: April 2nd, 2024

No phone calls or in person visits please. 

The Atlantic International Film Festival is an equal opportunity employer and welcomes applications from female-identified, BIPOC, 2SLGBTQ+ and Deaf and Disabled individuals. Please feel free to self-identify in your cover letter if you come from one of these priority communities. 

Compensation: The salary range for the full-time, year-round position is $42k - $50k per annum, prorated for the five month contract. In addition to salary, the festival offers paid vacation and a cell phone allowance. 

Questions: Martha Cooley, Executive Director, marthac@atlanticfilm.ca


AIFF acknowledges that the lands on which we gather are the traditional territories of the Beothuk, Mi’kmaw, and Wolastoqiyik (Maliseet) Peoples, and the homelands of the Innu and Inuit of Labrador.